FORM 2 WORD PROCESSOR TOPICAL QUESTIONS

FORM TWO – WORD PROCESSING – MS WORD

1. (a) What is a Word processor? (1 mark)

(b) State 4 purposes of word processing.                                                              (2 marks)

(c) Name any three characteristics of a good word processor.                             (2 marks)

2. State four editing and six formatting features of any good word processor. (10 marks)
3. Give four uses of the Horizontal ruler in Microsoft Word. (4 marks)
4. (a) What is a Template?                                                                                        (1 mark)

(b)  State two advantages of using a template to create a document.                   (2 marks)

(c)  List five types of documents where you would use a template.                    (5 marks)

5. Explain the difference between Type over and Insert mode in word processing. (2 marks)
6. Veronica tried to retrieve a document file following all the steps correctly. The filename did not appear in file list box.  State three causes for this.                                             (3 marks)

7. (a) What is the function of the following combination of keys?                         (4 marks)

• CTRL + A.
• CTRL + Page Up.
• CTRL + Home.
• CTRL + B
• CTRL + E
• CTRL + Z
• CTRL + F
• CTRL + SHIFT + HOME

8. Explain the role/use of the following features in a word processor: (4 marks)

• Find and Replace.
• Undo and Redo.

9. Differentiate between bolding and highlighting text. (2 marks)
10. (a) Name and explain the use of any three buttons found in a Spell-check dialog box.                                                                                                       (6 marks)

(b) List the steps that you would use to correct wrongly-spelled words in a document using the spell-checking feature.                                                                                    (3 marks)

11. Clearly explain the meaning of the following terms as used in word processing:

• Blocking text. (1 mark)
• Word wrap. (1 mark)
• Italicizing text. (1 mark)
• Page Break. (2 marks)

12. (a) What is document formatting?                                                                 (1 mark)

(b)  Give any five document formatting features.                                              (5 marks)

(c)  Differentiate between ‘Superscript’ and ‘Subscript’ font.                             (2 marks)

(d) State one function of Drop Cap in a document.                                             (1 mark)

13. (a) Explain the importance of Page numbers in a document.                           (1 mark)

(b)  Explain how you can give different page numbering styles to different pages in a multipage document.                                                                                        (1 mark)

14. Differentiate between:

• A Hard page break and a Soft page break.             (2 marks)
• Return address and Delivery address. (2 marks)
• AutoComplete and AutoCorrect. (2 marks)
• Drawing and inserting a table in a document. (2 marks)
• First line indentation and Hanging indentation (2 marks)

15. (a) Distinguish between Copying and Moving text.                   (2 marks)

(b)  Explain how a paragraph can be moved from one page to another using a word processor.                                                                                   (4 marks)

16. Distinguish between margins and borders as used in word processing. (2 marks)
17. (a) What is Line spacing?                                                        (1 mark)

(b)  Explain any three line spacing specifications used in Microsoft Word.         (3 marks)

18. Give any four alignment features.             (4 marks)
19. Give two advantages of using a Text box to write text in an advertisement. (2 marks)
20. (a) Explain the concept of importing objects into a word processor.                   (1 mark)

(b)  What is the difference between object Linking and Embedding?                 (2 marks)

21. Give a reason why it may be necessary to merge cells in a table. (1 mark)
22. (a) List two arithmetic operations that can be performed on a row of numeric data in a word processing table.                                                                            (1 mark)

(b) In each case of (a) above, write the expression used.                            (2 marks)

23. (a) Define Mail merging.             (2 marks)

(b) Outline the three basic steps required to mail merge a document.                  (3 marks)

(c). List any two ways of merging a document with its data source.                   (2 marks)

(d) Give three advantages of mail merge over copy and pasting several times to mass mail a document?                                                                                 (3 marks)

24. Give two advantages of previewing a document before printing. (2 marks)
25. (a) Distinguish between Portrait and Landscape orientations.              (2 marks)

(b)  State two reasons why it is necessary to specify the correct paper size before printing a document?                                                                                            marks)

26. Name two functions performed by a word processor.             (2 marks)