TSC Posts PnP Jobs for Elementary and Secondary Schools

For primary and senior secondary schools, the Teachers Service Commission (TSC) has posted advertisements for permanent and pensionable replacement teaching positions.

The procedures for hiring teachers on long-term contracts for the fiscal years 2023 July to 2024 July are listed below.

Guidelines for Hiring Teachers in Post-Primary Institutions (Permanent & Pensionable) for the Fiscal Year 2023–2024

1. INFORMATION GENERAL

i) Regional Director, Nairobi, County Directors, and Sub-County Directors are expected to execute the selection process for the announced vacancy (ies) after the advertisement for the recruitment of teachers.

ii) For the institution/Counties where a vacancy(ies) has been declared, applicants must submit their applications to the Secretary, Teachers Service Commission online via www.teachersonline.go.ke. A copy of each applicant’s academic and professional certifications as well as any additional pertinent documents will need to be uploaded.

iii) The Public Officer Ethics Act and the TSC Code of Conduct and Ethics (CoCE, 2015) both require the Selection Panel to act with the utmost integrity and accountability.

iv) Prior to the start of the selection process, members of the Selection Panels involved in the recruitment process must be informed of the pertinent Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) by the TSC Regional Directors, who must also appoint TSC County Directors within their respective areas of jurisdiction.

v) The COVID-19 pandemic containment guidelines established by the Ministry of Health MUST be strictly followed during the recruitment process. This is the responsibility of the TSC County Director and the TSC Sub-County Directors.

vi) TSC Sub-County Directors MUST make sure that locations for the selection process are accessible to candidates with disabilities, working in coordination with their respective TSC County Directors.

vii) In accordance with Section 23(1) of the instructors Service Commission Act of 2012, all applicants MUST be certified instructors. Candidates who have not properly registered will not be given consideration for employment.

viii) To avoid hiring unregistered/deregistered teachers or ineligible applicants, TSC Sub-County Directors MUST check the online registration status of the applicants at the shortlisting stage.

The Oaths and Statutory Declarations Act, Chapter 15 of the Kenyan Laws, requires applicants whose names differ on academic, professional, and/or identification cards to provide an affidavit explaining the name difference.

x) Candidates who retake either the KCPE or KCSE test (or its equivalent) MUST provide certified copies of the relevant national examination(s) certificate(s) for each attempt. The Sub-County Directors must certify copies of the certificates.

The TSC County Director shall share the lists with the TSC Sub-County Directors, who will then call a meeting of the Sub-County Selection Panel(s), following the system’s creation of the Applicants’ List. Before shortlisting a maximum of five (5) applicants for each advertised position, the TSC Selection Panel(s) shall verify the applicants’ professional, academic, and any other necessary documentation.

The TSC County Director must share the applicant lists with the TSC Sub-County Directors as soon as they are created. The SubCounty Selection Panel(s) will be assembled by the TSC Sub-County Directors. The interview locations, dates, and times will be determined by the selection panel(s), and will be communicated to TSC Headquarters for confirmation before being posted on the TSC Website.

Each applicant will receive an invitation to check their documents. The TSC Website must be published at least seven (7) days before the interview day and time in order for the applicants to be aware of the interview location, date, and time.

Upon receiving an invitation to an interview, candidates must provide originals and crisp photocopies of the following documents:

(1) A national identity card;

b) A certificate of teacher registration;

b) A copy of the diploma or degree and the official transcripts;

d) KCSE diplomas or its equivalent (including certificates for exam retake attempts);

e) KCPE certificate or its equivalent, including certificates for exam retake attempts;

f) Primary and secondary school diplomas, as well as any other pertinent

testimonials;

g) The card issued by the National Council of Persons with Disabilities (NCPWD), if appropriate;

h) An affidavit made pursuant to Kenya’s Oaths and Statutory Declarations Act, Cap. 15, to explain the difference in names;

i) A letter from KNEC certifying the results, if appropriate.

xiv) People with disabilities must disclose their status as disabled and the type of disabilities they have in order to be placed;

xv) In line with the Constitution and the Law, the Commission should see to it that 5% of all positions advertised are set aside for the hiring of teachers with disabilities.

xvi) In the case of a tie, the following priority orders shall be used to decide consideration for selection:

a) The period of time since graduation

b) The credibility of the academic and professional credentials displayed.

N/B: Subject grades will be taken into account if applicants have equal aggregate grades.

xvii) The TSC County Director shall submit to the Commission the names of interviewed applicants ranked in order of performance in the selection process for each position (Appendix iii), along with successful applicants’ recruiting documentation.

xviii) Candidates who have never worked for the Teachers Service Commission will be given preference.

xix) Candidates from the corresponding SubCounties/Counties will also receive preference.

xx) Any employment application submitted or offer of employment made based on false information given by the applicant will be revoked right away without further mention of them.

xxi) The TSC Sub-County Director will create Sub-County Merit Lists during the interview.

The Merit List shall be used in any subsequent hiring procedures for a comparable position in the Sub-County during the fiscal year or as otherwise instructed by the Commission.

xxii) The TSC-Sub-County Director must give the TSC County Director the Sub-County Merit Lists.

xxiii) County Merit Lists are created by the TSC County Director. Within the fiscal year or as the Commission may instruct, this data bank will be used to find teachers for the county.

The Regional Director will next prepare the Regional Merit Lists after receiving the County Merit Lists from the TSC County Director. This data bank will be utilized to hire teachers in the Region during the current fiscal year or as the Commission may determine. The Director Staffing will receive the Regional Merit Lists from the Regional Director. This database of candidates who have been interviewed will be utilized to hire people who will be leaving the workforce during the current fiscal year or as the Commission may determine.

xxv) When the number of candidates in the county data bank for that particular subject is depleted, a replacement will be made using the regional data bank. When a region’s data bank is full, vacancies must be filled according to the Commission’s instructions or the National Merit Lists from the national data bank.

TSC Posts PnP Jobs for Elementary and Secondary Schools

2.0. AUTHENTICATION OF DOCUMENTS RELATED TO ACADEMIC, PROFESSIONAL, AND OTHER AREA

i) The following documents must be presented by applicants in original form and legible photocopies:

(1) A national identity card;

b) A certificate of teacher registration;

b) A diploma/degree certificate and the transcripts that go with it;

d) KCSE diplomas or its equivalent (including certificates for exam attempts if retaking the exam);

e) KCPE certificate or similar (including efforts certificates if retaking tests);

f) A letter from KNEC certifying the results, if appropriate;

g) Primary and secondary school diplomas, as well as any other pertinent

testimonials;

h) Where applicable, a National Council of Persons with Disabilities (NCPWD) Card;

i) An affidavit made pursuant to Kenya’s Oaths and Statutory Declarations Act, Cap. 15, to explain the difference in names.

Please note that provisional transcripts will not be accepted.

ii) The selection committee will confirm that:

a) The candidate satisfies the criteria outlined in the TSC advertising;

b) All official transcripts, original academic and professional certifications, and other documentation supplied are true copies.

iii) Applicants who submit falsified or false academic, professional, or other documents will be punished by disqualification and/or deregistration.

iv) Prior to the interview, the TSC Sub-County Director must authenticate photocopies of the certificates and attest that they are accurate replicas of the applicant’s original academic and professional credentials.

v) At the conclusion of the interview exercise, a vacancy-specific Merit List based on the interview results will be produced and disseminated to all applicants.

vi) The TSC County Director and the TSC Sub-County Directors are in charge of making sure that the:

a) The exercise is impartial and open;

b) The Selection Panels have been adequately made aware of the hiring procedure;

c) The interviews are carried out in accordance with these guidelines and any additional circulars that are relevant to the procedure;

d) The Merit List’s only qualified candidates are hired.

vii) The TSC Sub County Director should see to it that the selected candidates from the Merit List receive application for employment forms to complete.

viii) The TSC Sub-County Director must turn in all necessary recruitment paperwork to the TSC County Director’s office. A County Selection Panel will be organized by the TSC County Directors. Before issuing duly signed Offer of Employment Letters and submitting the recruitment documents (as per the approved checklist) to the TSC Headquarters within the allotted timeframes, the panel shall conduct document verification and ensure that all requirements are met by the successful applicants.

3.0 PANEL FOR INSTITUTION SELECTION FOR BOM

(a) The Chairperson of the Board of Management.

(b) Secretary serves as the institution’s head.

(c) Member Subject Expert

(d) Chairperson of the Parent Association (PA) – Member

(f) Member TSC County Director/Representative

TOTAL 5 _

Also read: Senior Master Senior Masters TSC Promotion, Requirements, Responsibilities, and Appointment Criteria

3.1 PANEL FOR SCHOOL SELECTION FOR BOM-FREE SCHOOLS

(a) Chairperson of TSC County Director/Representative

(b) Secretary serves as the institution’s head.

(c) Member Subject Expert

(d) Member and PA Chairperson

(e) Member of the PA

TOTAL 5_

3.2 JUNIOR SECONDARY SCHOOLS SELECTION PANEL

(a) Chairperson of the TSC Sub County Director

(a) TSC Sub County Secretary Human Resource Officer

Subject specialist and curriculum support officer for members

TOTAL 3_

N/B: The TSC Sub-County Director must make sure the Selection Panel is properly informed about how to conduct interviews while adhering to the COVID-19 containment guidelines established by the Ministry of Health or any other pandemic that may be recommended from time to time.

4.0 CRITERIA FOR SELECTION

i) A list of all applicants, as obtained by the TSC County Director, must be given to the selection committee by the TSC Sub-County Director.

ii) Only those who meet the requirements will be given an interview by the selection panel. The TSC SubCounty Director should be aware of any discrepancies, follow the rules, and instruct the applicants/selection panel and the Commission as necessary.

iii) Candidates must show up in person to the selection committee. Each applicant will receive a score from the selection panel according to the selection score guide (Appendices 1(a) or 1(b)).

NB. A sign language interpreter must be permitted to accompany a candidate who has a disability that affects their ability to hear, speak, or swallow.

5.0 REQUIREMENTS

5.1. Masters-level Teachers

Candidates must have at least two (2) Principles and one (1) Subsidiary pass at ‘A’ Level or a minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two teaching subjects. Additionally, they have to have either

(a) A bachelor’s degree in education with two (2) teaching specializations,

(b) A Bachelor’s degree in science or the arts and a Post Graduate Diploma in Education (PGDE) in two topics related to teaching; or

(c) a bachelor’s degree in education with two teaching-related electives from the faculties of science or art,

(d) Agricultural Education and Extension Bachelor of Science with two teaching specialties.

TSC Posts PnP Jobs for Elementary and Secondary Schools

N.B. Candidates who meet the requirements below are also qualified;

i) Bachelor of Education holders who earned a mean grade of C Plain and C Plain in the two teaching subjects at the KCSE and have completed a Diploma in Education, or those who earned a mean grade of C (Plain) at the KCSE and C (Plain) in the subjects of study at the A-Level and obtained at least one principle and two subsidiary grades in the sciences and one principle and one subsidiary in the arts before beginning a Bachelor of Education degree.

ii) Diploma in Education holders who have completed a Bachelors of Education Degree and have a mean grade of C+ (Plus) and C+ (Plus) in the two teaching topics at the KCSE.

TSC Posts PnP Jobs for Elementary and Secondary Schools

iii) Bridging/Pre-university certifications are taken into account for students who finished the program before to December 31, 2015.

5.2. Degree Teachers

Candidates must have a minimum Mean Grade of C+ (Plus) in the KCSE or its equivalent, with at least a C+ (plus) (or Credit pass) in each of the two teaching topics, or one (1) Principle and two (2) Subsidiaries at the ‘A’ level. A diploma in education from an accredited teacher training institution is also required, as well as a grade of at least C+ (Plus) in each of the two teaching topics.

N.B:

a) Diploma Teachers with a mean grade of C (plain) and C (plain) in the two teaching disciplines who graduated in 2008 or earlier are qualified.

b) Teachers who were blind or visually impaired and registered for training and received a mean grade of C (Plain) and C (Plain) in the two subjects they were teaching are qualified.

5.3. Teachers of Technology

Candidates must have a minimum Mean Grade of C+ (Plus) at the KCSE or its equivalent, with at least C+ (Plus) in each of the two teaching subjects, or one (1) Principle and two (2) Subsidiaries at the ‘A’-Level in topics studied. Additionally, they have to have either

i) A bachelor’s degree in education technology (BeD TECH); or

ii) a Bachelor of Science (BSc) degree in any technical subject(s) or course that is relevant; or

iii) A technical course with a higher diploma; or

iv) A technical course diploma.

Additionally, candidates for the aforementioned category (ii) MUST hold a diploma in technical teacher education from Kenya Technical Trainers College (KTTC), formerly Kenya Technical Teachers College.

N.B:

1) Regardless of whether they have completed a Post Graduate Diploma in Education (PGDE) and/or enhancement, applicants whose training is in disciplines that are not currently covered in the Secondary School Curriculum are ineligible. Bachelor of Science and Bachelor of Arts degrees in: are included in this category, although they are not the only ones.

Fisheries, horticulture, and natural resources

Farm equipment, meteorology, and anthropology

Sociology, forestry, and biotechnology

Journalism, animal husbandry, and theology or divinity

2) Candidates for Business Studies must have Economics, Commerce, or Accounting, whereas candidates for CRE/IRE must have Social Education and Ethics (SEE).

3) Diploma Teachers who have taken English or other topics are eligible to work as teachers of

Providing students have sufficient units in both Language and Literature, English/Literature.

5) All applicants, with the exception of those who studied agriculture, business studies, home science, or computer studies, must have taken the two teaching subjects at the KCSE. If you didn’t pursue business studies or computer science, you should have gotten at least a C+ (Plus) in math at the KCSE. If you didn’t study agriculture or home science, you needed to have gotten at least a C+ in biology at the KCSE.

6) Graduate teachers must have completed at least eight (8) course units in each subject they plan to teach. Additionally, the teachers must have completed a minimum of three (3) months of teaching experience along with Special Methods studies in their two combined teaching disciplines of choice.

7) Enhancement certificates and transcripts will only be accepted in cases when an applicant did not complete the required number of units for a degree or diploma.

8) Candidates who picked a third subject to study must make sure they have completed all of the units in that subject offered by the chosen institution for four years of study, together with any specialized techniques and teaching experience. Additionally, there must be proof that the applicants have completed the course’s allowed credit hours.

8) Candidates who were previously employed under contract, had their services terminated owing to a lack of teaching-related units, and have since earned enhancement certificates with sufficient units are allowed to apply.

9) Braille and Kenyan Sign Language (KSL) are regarded as instructional subjects in special needs education, for example. KSL for geography and Braille for biology.

TSC Posts PnP Jobs for Elementary and Secondary Schools

6.0 DOCUMENT VALIDATION BY THE TSC COUNTY DIRECTOR

The County Directors for TSC should:

i. Verify that the recruitment materials have all necessary attachments as specified in the approved checklist(s);

ii. Examine the recruitment materials to ensure that the hired candidates meet the requirements for employment as teachers as stated in the recruitment standards;

iii. Make sure all paperwork, such as score sheets and minutes from the selection panels attesting to the candidate’s eligibility and merit for the position of teaching intern, is properly signed.

iv. Compile any complaints received, then send the Commission any recommendations or necessary action.

7.0 DOCUMENTS TO BE SENT TO THE TSC OFFICE

The following papers must be delivered to TSC Headquarters by the TSC County Director:

i) A properly signed file copy of the employment offer letter along with:

Certified duplicates of:

• National Identity Card
• A teacher’s certificate of registration;
• Academic diplomas;
• All official transcripts and professional credentials;
• a letter from KNEC certifying the outcomes (if appropriate);
• NCPWD Card (if necessary);
• A declaration made in accordance with the Oaths and Statutory Declarations Act, Cap. 15 of the Kenyan Laws to clarify the variations in names (where appropriate);
• Front face of a bank plate or card;
• Certificate for KRA PIN;
• The NHIF Card.

a) Two (2) color passport-size photos of the successful applicant(s);

b) The original report of the medical examination in form GP 69.

ii) A list of all candidates who were interviewed in order of merit for the positions listed in (Appendix (III a);

iii) A copy of the computer-generated list of all candidates that clearly identifies individuals who did not show up for the interview; (Appendix III b);

iv) The Appendix VI contains a list of applicants with disabilities.

v) Minutes of the Sub-County Selection Panel and the Selection Panel, both duly signed;

vi) A completed and duly signed selection score guide;

vii) A properly filled-out pay point details form.

8.3 COMMENTS

i) Any applicant who is unhappy with the selection process shall file a written complaint to the TSC County Director as soon as possible and send an email to the TSC Headquarters at dirstaffing@tsc.go.ke no later than seven (7) days following the selection process;

ii) The TSC County Director must examine and resolve all grievances received once the selection process is complete within seven (7) days and promptly notify the Headquarters of the results;

iii) If an applicant disagrees with the TSC County Director’s decision in (ii) above or files a complaint against the TSC County Director, the applicant may appeal to the TSC Headquarters’ Appeals Committee on Staffing Functions. Within fourteen (14) days, the Appeals Committee must look into the complaints and take the necessary measures.

IMPORTANT NOTES 9.0

i) The TSC County Directors should be consulted for clarification and advice on any qualification-related concerns raised by these recommendations.

ii) The Commission is free to conduct recruitment directly from the TSC Headquarters, despite the decentralization of the function of teacher recruitment as a result of Section 20 of the TSC Act.

iii) According to the TSC Regional Directors,

Ensure that regulations are followed in their areas;

a) Organize the hiring of teachers in their particular regions;

b) Prepare County Directors for the process and supervise the preparation of other officers, including members of the Selection Panels;

b) Approve the Merit Lists for use in hiring;

d) Will take action to address grievances resulting from the procedure in their local areas.

The following Appendices are attached and should be used during the selection process.

a) Selection Score Guide for Post-Primary Institution Teachers in Appendix I

b) Post-Primary Institution Teachers’ Selection Score Guide

disabilities

c) Grading Procedures

Board of Management and TSC Checklists in Appendix II

List of candidates who were interviewed, Appendix III a.

List of all applicants from Appendix IIIb, explicitly indicating those who did not show up for the interview

Form I of the Declaration Appendix IV

Form II of the Declaration Appendix

List of candidates with disabilities in Appendix VI

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